Administrative Assistant Intern

Join our team for a unique opportunity to gain hands-on experience in the administration of an Embassy. We offer a unique international work environment in a diplomatic setting. You will gain insight into the daily operations of an embassy, professional growth through diverse tasks and responsibilities, and the development of administrative, organizational, and project management skills.

As an intern, you will be involved in a wide range of administrative and project-based tasks, including but not limited to:

• Administrative support

• Managing email correspondence and handling shared mailboxes

• Organizing and updating filing systems

• Assisting with bookkeeping tasks

• Conducting inventory controls

• Assisting with the implementation of credit card payments at the consular counter

• Contributing to the redesign and update of the embassy’s website

• Reviewing and updating internal policies, guidelines, and procedures

• Collaborating with the facility management team to develop service agreements with partners

• Supporting teams in the planning, coordination, and execution of events

• Collaborating with consular, economic, science and technology (Swissnex), and cultural teams on special projects

• Participating in interdepartmental meetings and providing administrative support

• Performing additional tasks as instructed by supervisors to support embassy functions

• High-performing generalist capable of handling various administrative tasks

• Ability to work with diverse nationalities and cultural backgrounds

• Open and approachable personality with a high level of flexibility

• Ability to work independently

• Versatile, with the ability to manage multiple tasks

• Quick learner with strong critical thinking skills

• Active problem-solving skills with a results-oriented mindset

• Attention to detail, ensuring accuracy in administrative and financial tasks

• Proficiency in English; Korean is an advantage