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Events Associate

Consulate of Switzerland in Osaka/Swissnex in Japan

Japan Consulate Position Availability to be Confirmed

Overview

Start: Earliest start date: July 2026
Duration: 6 Months
Department:
Website: Visit Company Site

This job's availability is currently being confirmed.

Company Profile

Swissnex is the Swiss global network connecting Switzerland and the world in education, research, and innovation. We support our partners' outreach and active engagement in the international exchange of knowledge, ideas, and talent. Our mission is to strengthen Switzerland's profile as a world-leading innovation hotspot by connecting partners to thriving ecosystems, advising on trends, promoting Swiss institutions, and inspiring new ideas.

As Japan's first Science Consulate, Swissnex in Japan opened its doors in September 2023, marking a significant milestone in Swiss-Japanese relations. We focus on connecting Switzerland and Japan in education, research, and innovation, with a particular emphasis on aging, sustainability, and startups. We organize events, facilitate academic exchanges, and support startups in their internationalization efforts. Join us as we build bridges between these two innovative nations and contribute to shaping a sustainable future through cross-cultural collaboration and knowledge exchange.

Job Description

  • Support the team with events.
  • Work closely with project managers and support their activities from the events side.
  • Oversee the event organization & planning (time management), orchestrate customer experience, liaison with caterers/vendors, improve processes incl. flow, name tags, etc.
  • Keep/update data such as inventories and list of attendance.
  • Take initiative in improving our event experience.
  • Handle hotel, restaurant and touristic inquiries and relation building.

Required Skills

  • Basic PC skills
  • Hospitality knowledge
  • Some working experience in event management and/or gastronomy such as in hotels or restaurants, or related fields
  • Willing to provide innovative and new inputs for optimizing our event experience in addition to doing some routine work and caring for details

Benefits

All business expenses will be covered by the Consulate
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Note: This position's availability is still being confirmed.