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Operations Associate

Consulate of Switzerland in Osaka/Swissnex in Japan

Japan Consulate Position Availability to be Confirmed

Overview

Start: Earliest start date: July 2026
Duration: 6 Months
Department: Operations
Website: Visit Company Site

This job's availability is currently being confirmed.

Company Profile

Swissnex is the Swiss global network connecting Switzerland and the world in education, research, and innovation. We support our partners' outreach and active engagement in the international exchange of knowledge, ideas, and talent. Our mission is to strengthen Switzerland's profile as a world-leading innovation hotspot by connecting partners to thriving ecosystems, advising on trends, promoting Swiss institutions, and inspiring new ideas.

As Japan's first Science Consulate, Swissnex in Japan opened its doors in September 2023, marking a significant milestone in Swiss-Japanese relations. We focus on connecting Switzerland and Japan in education, research, and innovation, with a particular emphasis on aging, sustainability, and startups. We organize events, facilitate academic exchanges, and support startups in their internationalization efforts. Join us as we build bridges between these two innovative nations and contribute to shaping a sustainable future through cross-cultural collaboration and knowledge exchange.

Job Description

  • Assist the Operations Manager with ongoing projects and operational / financial tasks
  • Work with project managers and support their activities from the operation side.
  • Coordinate team members’ calendars and schedule staff meetings
  • Manage office supplies and place orders when needed
  • Keep/update data such as attendance and inventories.
  • Take initiative in administrative work such as checking letters and phone calls
  • Statistical processing of accounting figures with Excel
  • Issue certificates for Swiss citizens and other consular certificates
  • Documentation of the above tasks and other administrative work

Required Skills

  • General knowledge and skills on PC
  • Basic comprehension about accounting theory and skills
  • Willing to optimize routine work in the office
  • Any level of Japanese proficiency is welcome but not required

Benefits

All business expenses will be covered by the Consulate
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Note: This position's availability is still being confirmed.